How to transfer your family file from the PC to iPhone, iPod Touch or iPad

Your Legacy family file must first be converted to SQLite format for use by the Families app, then transferred to your mobile device.
There are two ways to transfer files between the PC and your device using Families Sync: Wi-Fi and USB. Wi-Fi transfer requires that your device has a Wi-Fi connection to the same network as your PC. USB transfer involves connecting your device to the PC using a USB cable. You’ll also need iTunes installed on the PC for a USB transfer. Each method has its pros and cons. Wi-Fi transfer is simpler and more straightforward to use but is slower than USB. However, unless you have a very large family file or a large number of media files, we recommend using this method. USB transfer is much faster but a little more complicated to use. We recommend using USB if you have a particularly large file or if for some reason you’re not able to use Wi-Fi transfer.

As an alternative to Wi-Fi or USB you can use Families Sync just to convert the file to SQLite format, then transfer the file independently to the device using email or a cloud service. We will illustrate this method of transfer below using DropBox.

The three methods of transfer are described below:

Using Wi-Fi

Run Families Sync and select the “Sync device using Wi-Fi” tab. Select the Family Files View on your device and tap the Sync button:

IphoneSync

The device should appear in the list of devices in Families Sync. If it fails to appear, tap the “Locate Device by Address” button and enter the address displayed on the device’s Sync screen.

SyncIphoneWifi1

Tap the “Write Legacy File to …” button. A file selection dialog will be displayed, allowing selection of the family file to be transferred. This is the file with extension .fdb which you normally open in Legacy.

SyncIphoneWifi2

Click Open. The file will be converted to SQLite format, with any errors being displayed in the lower panel. It will then be transferred to the device and when complete, a summary message will be displayed:

SyncIphoneWifi3


Using USB

Run Families Sync and select the “Sync iDevice using USB/iTunes” tab. Click “Write Legacy File to Device”.

SyncIphoneUsb1

Click Next. A file selection dialog will be displayed, allowing selection of the family file to be transferred. This is the file with extension .fdb which you normally open in Legacy.

SyncIphoneWifi2

Click Open. The file will be converted to SQLite format, with any errors being displayed in the lower panel:

SyncIphoneUsb2

Connect your device to the PC using the USB cable. Run iTunes and select your device under the DEVICES section:

SyncIphoneUsb3

Select the Apps tab, scroll down to the File Sharing section and select Families:

SyncIphoneUsb4

In Families Sync, click Next to view the next set of instructions:

SyncIphoneUsb4a

In iTunes, click the Add button:

SyncIphoneUsb5

A file selection dialog will be displayed:

SyncIphoneUsb6

Navigate to Documents\FamiliesSync, select the SQLite file to be transferred then click Open. iTunes will copy the file to your device.

In Families Sync, click Finish.

Using DropBox

Run Families Sync and select the Options>Settings menu item. Set the value of the setting Default Path for SQLite files Transferred Independently to a subfolder called Families within your DropBox folder (create the folder if it doesn’t already exist).

Select the “Convert Family File” tab and click “Convert to SQLite file”. A file selection dialog will be displayed, allowing selection of the family file to be converted. This is the file with extension .fdb which you normally open in Legacy.

SyncIphoneWifi2

Click Open. Another file selection dialog will be displayed, allowing selection of the location to which the SQLite file is to be written. This will default to the name of the Legacy file with the .sqlite extension and the DropBox folder which you specified in Options>Settings above:

savesqlite

Click Save and the file will be converted to SQLite format, with any errors being displayed in the lower panel. If your PC has internet access and DropBox syncing is enabled, the SQLite file should now be automatically uploaded to DropBox. Note that this may take some time if it’s a large file - you can check on progress by hovering over the DropBox icon in the task bar.

Now run the DropBox app on your mobile device, navigate to the Families subfolder and tap the name of the SQLite file just uploaded (if it’s not shown, the upload may not have completed yet). The file will be downloaded to your device; on completion you may see either a screenful of unintelligible characters or a message “Unable to view file”. Tap the icon at the bottom right of the screen and a list of apps in which the file can be opened will be shown. Tap “Open in Families” and the file will be transferred to Families; if there is already a file of that name you will be asked to confirm that you want to overwrite it. The Family Files View will then be displayed, showing the file just transferred.

The above instructions apply to DropBox, but the process is similar for other cloud services.